Job Details

Administrative Assistant

Division: Probate/Juvenile Court
Contact Name: Anna Howell
Contact Email: lchr-careers@lcounty.com
Contact Phone: 740-670-5150
Contact Fax: 740-670-5152
Date Posted: 7/27/2022
Application Form: Click Here
Position Location: 1 North Park Place, Newark, Ohio 43055
Download Full Job Description:
Position Description:

Essential Functions, Duties and Responsibilities:

  • Assists with administrative support, office management services, and clerical duties necessary for the daily operations of the Court and the Court’s departments that serve youth, families, and the community.
  • Answers phone calls, takes messages, and redirects calls as needed.
  • Prepares, processes, and distributes Orders, Decisions, Entries and Certificates of Service; including typing as needed, proof-reading, finalizing documents, and mailing documents.
  • Schedules and calendars appointments and hearings and prepares related notices and/or letters.
  • Maintains necessary records, documents, and files for the Court and Court departments.
  • Ensures appropriate case files and/or client files are pulled for scheduled hearings or appointments and as requested.
  • Maintains an accurate and updated calendar.
  • Update filings and contact information in case files and Henschen & Associates as needed.
  • Maintains a high level of confidentiality on all matters before the Court and Court departments.
  • Schedules, makes arrangements, and process necessary paperwork for training and seminars.
  • Acts as liaison between Court and Court departments with the public, youth and families, and with other Agencies, including facilitating necessary maintenance and IT requests.
  • Secures information for the Judge, Magistrates, Court Administrator, and supervisors as requested.
  • Obtains information from attorneys and litigants for the Court as requested.
  • Receives and screens visitors, appointments, and telephone calls, and provides information and direction as needed.
  • Orders and updates supplies as needed for the Court and departments.
  • Processes incoming and outgoing mail as needed.
  • Conducts Court, other departments, and public errands as necessary.
  • Performs other clerical duties as needed, such as filing, photocopying, shredding, typing, journalizing, dictation, and collating.
  • Other duties as assigned.
Brief Description:

Assists with administrative support, office management services, and clerical duties necessary for the daily operations of the Court and the Court’s departments that serve youth, families, and the community. 

Job Prerequisites:

SUPERVISORY RESONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: Associate’s degree (A.A.) or equivalent from a two-year college or technical school and six months to one-year related experience and/or training; or equivalent combination of education and experience. Computer skills in Microsoft Word and Excel. Legal and/or juvenile experience preferred. Paralegal training preferred.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-to-one and small group situations to customers, clients and other employees of the organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have experience with Data Entry, Microsoft Office, and Microsoft Excel.

OTHER SKILLS AND ABILTIES: Ability to type 55-60 wpm; telephone techniques; ability to use a10-key adding machine. Attention to detail skills and be able to maintain confidentiality.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Procedure:

Submit completed application and resume to the Licking County Court of

Common Pleas Court, Probate-Juvenile Division, ATTN: Mattie Klein, Court Administrator, 1 N. Park Place, Newark, Ohio 43055 or submit electronically to mklein@lcounty.com. Applications can be obtained by visiting www.lcounty.com.

Compensation:

SALARY: Commensurate with experience

About UFA:

Licking County Court of Common Pleas, Probate-Juvenile Division, is an Equal Opportunity Employer.

Job Type: Full Time
Pay Type: Hourly
Top