Job Details

Judicial Assistant

Division: Probate/Juvenile Court
Contact Name: Mattie Klein
Contact Email: mklein@lickingcounty.gov
Contact Phone: 740-670-5627
Contact Fax: 740-670-5881
Date Posted: 1/10/2023
Position Location: 1 North Park Place, Newark, Ohio 43055
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Position Description:

Essential Functions, Duties and Responsibilities:

  • Assists with administrative support and clerical duties necessary for the daily operations of the Court.
  • Answers phone calls, takes messages, and redirects calls as needed.
  • Screens, greets, and provides information and direction to attorneys, the public, litigants, and visitors.
  • Prepares, processes, and distributes Orders, Decisions, Entries and Certificates of Service; including typing as needed, proof-reading, finalizing documents, and mailing documents.
  • Files documents in Clerk’s Offices and electronically in database.
  • Schedules and calendars appointments and hearings and prepares related notices and/or letters.
  • Maintains necessary records, documents, and files for the Judge, Court Administrator, and Magistrates.
  • Ensures case files and/or internal administrative files are pulled for scheduled hearings, appointments, and as requested.
  • Maintains a high level of confidentiality on all matters before the Court and Court Departments.
  • Schedules, makes arrangements, and processes necessary paperwork for training and seminars.
  • Acts as liaison between Court and Court Departments with the public, youth and families, and with other agencies, including facilitating necessary maintenance and IT requests.
  • Secures information for the Judge, Court Administrator, Magistrates, and supervisors as requested.
  • Obtains information from attorneys and litigants for the Court as requested.
  • Receives and screens visitors, appointments, and telephone calls, and provides information as needed.
  • Orders and updates supplies as needed for the Court.
  • Creates and maintains files for the Judge, Court Administrator, and Magistrates.
  • Types various documents for the Judge, Court Administrator, and Magistrates.
  • Creates and maintains forms and training manuals for departmental use.
  • Processes incoming and outgoing mail as needed.
  • Conducts Court, Court Departments, and public errands as necessary.
  • Performs other clerical duties as needed, such as filing, photocopying, shredding, typing, journalizing, dictation, and collating, and other duties as assigned.
Brief Description:

Provides administrative support to the Judge, Court Administrator, and Magistrates and assists with administrative and clerical duties necessary for the daily operations of the Court.

Job Prerequisites:

Supervisory Responsibilities: This position has no supervisory responsibilities.

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience: A High School Diploma, legal secretarial and/or paralegal experience, as well as knowledge and experience with Microsoft Office, Word, and Excel, are required; an advanced degree/certificate or related training is preferred; Court-related, probation, probate, and/or juvenile experience is preferred.

 

Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-to-one and small group situations to customers, clients and other employees of the organization.

 

Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

 

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

Computer Skills: To perform this job successfully, an individual must have experience with Data Entry, Microsoft Office, and Microsoft Excel. Knowledge and experience with Henschen database preferred.

 

Other Skills and Abilities:Ability to type 55-60 wpm; telephone techniques; ability to use an adding machine required. Attention to detail and ability to maintain confidentiality is required.

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds.

 

Work Environment: The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Procedure:

TO APPLY:   Submit completed application and resume to the Licking County Court of Common Pleas Court, Probate-Juvenile Division, ATTN: Mattie Klein, Court Administrator, 1 N. Park Place, Newark, Ohio 43055, or submit electronically to Mklein@lickingcounty.gov. Applications can be obtained by visiting www.lickingcounty.gov.

Successful candidates will be subject to a pre-employment drug screen and background check.

 

Compensation:

Commensurate with experience

Health, Dental, Vision, and Life Insurance Benefits

Ohio Public Employees Retirement System

Paid Holiday, Sick, Vacation, Personal Leave

About UFA:

Licking County Court of Common Pleas, Probate-Juvenile Division,

is an Equal Opportunity Employer.

Job Type: Full Time
Pay Type: Hourly
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